Transparency Audit Report - Framework

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A FRAMEWORK FOR TRANSPARENCY AUDIT

The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities. While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b, c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E. governance, 5-Information as prescribed and 6. Information disclosed on own initiative.

1. Organisation and Function
S.No. Item Details of Disclosure Remarks / Reference Points (Fully met /partially met/ not met- Not applicable will be treated as fully met/ partially met) Path to be followed in NIWE website
1.1 Particulars of its organization, functions and duties [Section 4(1)(b)(i)] (i) Name and address of the Organization Fully Met National Institute of Wind Energy (NIWE) An autonomous R&D Institution under the Ministry of New and Renewable Energy (MNRE), Government of India, Velachery - Tambaram Main Road, Pallikaranai, Chennai - 600 100. (Tamil Nadu)
URL: http://niwe.res.in
URL: Home > About Us
(ii) Head of the organization Fully Met Director General, National Institute of Wind Energy (NIWE)
(iii) Vision, Mission and Key objectives Fully Met URL : Home > About Us > Charter
(iv) Function and duties Fully Met URL : Home > Download > Right To Information > Powers and Duties of Officers and Employees
(v) Organization Chart Fully Met URL : Home > About Us / Organizational Chart
(vi) Any other details- the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/Commissions constituted from time to time have been dealt Fully Met URL : Home > About Us – Background
URL : Home >Departments > Wind Resource Assessment & Offshore
URL : Home > Download >Right to information > Statement of the boards, Councils, Committees and other bodies
1.2 Power and duties of its officers and employees [Section 4(1) (b)(ii)] (i) Powers and duties of officers (administrative, financial and judicial) Fully Met URL : Home > Downloads> - Right To Information >Powers and Duties of Officers and Employees
(ii) Power and duties of other employees Fully Met URL : Home > Downloads > - Right To Information > Powers and Duties of Officers and Employees
(iii) Rules/ orders under which powers and duty are derived and Fully Met URL : Home > Downloads > - Right To Information > Powers and Duties of Officers and Employees
(iv) Exercised Fully Met URL : Home > Downloads > - Right To Information > Powers and Duties of Officers and Employees
(v) Work allocation Fully Met URL : Home > Downloads > - Right To Information > Powers and Duties of Officers and Employees
1.3 Procedure followed in decision making process [Section 4(1)(b)(iii)] (i) Process of decision making Identify key decision making points Fully Met URL : Home > Downloads > - Right To Information > Powers and Duties of Officers and Employees
(ii) Final decision making authority Fully Met Director General, NIWE
(iii) Related provisions, acts, rules etc. Fully Met As per the GoI orders issued from time and again.
(iv) Time limit for taking a decisions, if any Fully Met URL : Home > Download > Right to information > Time Frame for disposal of work
(v) Channel of supervision and accountability Fully Met URL : Home > Download > Right to information > Time Frame for disposal of work
1.4 Norms for discharge of functions [Section 4(1)(b)(iv)] (i) Nature of functions/ services offered Fully Met URL : Home > Download > Right to information > Norms for discharge of Functions
(ii) Norms/ standards for functions/ service delivery Fully Met URL : Home > Download > Right to information > Time Frame for disposal of work
(iii) Process by which these services can be accessed Fully Met URL : Home > Download > Right to information > Time Frame for disposal of work
(iv) Time-limit for achieving the targetsFully Met URL : Home > Download > Right to information > Time Frame for disposal of work
(v) Process of redress of grievancesFully Met URL : Home > Download > Right to information > Statement of the boards, Councils, Committees and other bodies > Grievances Committee
URL : Home > Download > Citizen Charter
1.5 Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)] (i) Title and nature of the record/ manual /instruction.Fully Met All Rules, Regulations and instructions followed by GoI and orders issued from time to time are followed.
(ii) List of Rules, regulations, instructions manuals and records.Fully Met All Rules, Regulations and instructions followed by GoI and orders issued from time to time are followed.
(iii) Acts/ Rules manuals etc.Fully Met All Rules, Regulations and instructions followed by GoI and orders issued from time to time are followed.
(iv) Transfer policy and transfer ordersFully Met All Rules, Regulations and instructions followed by GoI and orders issued from time to time are followed.
1.6 Categories of documents held by the authority under its control[Section 4(1)(b) (vi)] (i) Categories of documentsFully Met All Rules, Regulations and instructions followed by GoI and orders issued from time to time are followed.
(ii) Custodian of documents/categoriesFully Met All Rules, Regulations and instructions followed by GoI and orders issued from time to time are followed.
1.7 Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)] (i) Name of Boards, Council, Committee etc.Fully Met URL : Home > Download > Right to information > Statement of the boards, Councils, Committees and other bodies
(ii) CompositionFully Met URL : Home > Download > Right to information > Statement of the boards, Councils, Committees and other bodies
(iii) Dates from which constituted Fully Met Standing Committees
(iv) Term/ TenureFully Met Standing Committees
(v) Powers and functionsFully Met URL : Home > Download > Right to information > Statement of the boards, Councils, Committees and other bodies
(vi) Whether their meetings are open to the public?Fully Met No, Meetings being nature of restrictive circulations
(vii) Whether the minutes of the meetings are open to the public?Fully Met No, Meetings being nature of restrictive circulations
(viii) Place where the minutes if open to the public are available?Fully Met No, Meetings being nature of restrictive circulations
1.8 Directory of officers and employees [Section 4(1) (b) (ix)] (i) Name and designation Fully Met Home > Download > Right to information > Directories of Scientists Officers and Employees
(ii) Telephone , fax and email IDFully Met Home > Download > Right to information > Directories of Scientists Officers and Employees
1.9 Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)] (i) List of employees with Gross monthly remunerationFully Met URL : Home > Download > Right to information > Monthly remunerations of Scientists Officers and Employees
(ii) System of compensation as provided in its regulationsFully Met As have been stated in Col. 1.9 (i) and As per sanctioned post under various categories
1.10 Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)] (i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority Fully Met URL : Home > Download > Right to information > Name and designation of the public information officer
(ii) Address, telephone numbers and email ID of each designated official. Fully Met URL : Home > Download>Right to information > Name and designation of the public information officer
1.11 No. Of employees against whom Disciplinary action has been proposed/ taken (Section 4(2)) No. of employees against whom disciplinary action has been
(i) Pending for Minor penalty or major penalty proceedings
Fully Met Nil
(ii) Finalised for Minor penalty or major penalty proceedings Fully Met Nil
1.12 Programmes to advance understanding of RTI (Section 26) (i) Educational programmes Fully Met RTI - Workshops are organised in regular interval wherein all officers and employees of Institute are invited to participate and related course material is provided. Officials from other government institutions are also invited to participate.
(ii) Efforts to encourage public authority to participate in these programmesFully Met
(iii) Training of CPIO/APIOFully Met
(iv) Update & publish guidelines on RTI by the Public Authorities concernedFully Met
1.13 Transfer policy and transfer orders [F No. 1/6/ 2011- IR dt. 15.4.2013] Fully Met Transfers of officials are based on the need.
2. Budget and Programme
S.No. Item Details of Disclosure Remarks / Reference Points (Fully met /partially met/ not met- Not applicable will be treated as fully met/ partially met) Path to be followed in NIWE website
2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.[Section 4(1)(b)(xi)] (i) Total Budget for the public authorityFully MetNot Applicable
(ii) Budget for each agency and plan & programmesFully Met
(iii) Proposed expendituresFully Met
(iv) Revised budget for each agency, if anyFully Met
(v) Report on disbursements made and place where the related reports are availableFully Met
2.2 Foreign and domestic tours (F.No. 1/8/2012- IR dt. 11.9.2012) (i) BudgetFully Met URL : Home > Download > Right to information > Foreign and domestic Tours by HoD
(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.
a) Places visited
b) The period of visit
c) The number of members in the official delegation
d) Expenditure on the visit
Fully Met URL : Home > Download > Right to information > Foreign and domestic Tours by HoD
(iii) Information related to procurements
a) Notice/tender enquires, and corrigenda if any thereon,
b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,
c) The works contracts concluded – in any such combination of the above-and
d) The rate /rates and the total amount at which such procurement or works contract is to be executed.
Fully Met URL : Home > Download > Right to information > Tender Notifications
2.3 Manner of execution of subsidy programme [Section 4(i)(b)(xii)] (i) Name of the programme of activity Fully Met Not Applicable, since NIWE does not deal with any subsidy
(ii) Objective of the programmeFully Met
(iii) Procedure to avail benefitsFully Met
(iv) Duration of the programme/ schemeFully Met
(v) Physical and financial targets of the programmeFully Met
(vi) Nature/ scale of subsidy /amount allottedFully Met
(vii) Eligibility criteria for grant of subsidyFully Met
(viii) Details of beneficiaries of subsidy programme (number, profile etc)Fully Met
2.4 Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013] (i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions Fully MetNot Applicable
(ii) Annual accounts of all legal entities who are provided grants by public authorities Fully Met Not Applicable
2.5 Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1) (b) (xiii)] (i) Concessions, permits or authorizations granted by public authority Fully Met Not Applicable
(ii) For each concessions, permit or authorization granted
a) Eligibility criteria
b) Procedure for getting the concession/ grant and/ or permits of authorizations
c) Name and address of the recipients given concessions/ permits or authorisations
d) Date of award of concessions /permits of authorizations.
Fully Met Not Applicable
2.6 `CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013] CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament. Fully Met NIL
URL : Home > Download > Right to information > CAG & PAC Report
3. Publicity Band Public interface
S.No. Item Details of Disclosure Remarks / Reference Points (Fully met /partially met/ not met- Not applicable will be treated as fully met/ partially met) Path to be followed in NIWE website
3.1 Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)][F No 1/6/2011-IR dt. 15.04.2013] Arrangement for consultations with or representation by the members of the public
(i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens
Fully MetNot Applicable
(ii) Arrangements for consultation with or representation by
a) Members of the public in policy formulation/ policy implementation
b) Day & time allotted for visitors
c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants
Fully MetNot Applicable
Public- private partnerships (PPP)
(i) Details of Special Purpose Vehicle (SPV), if any
Fully MetNot Applicable
(ii) Detailed project reports (DPRs) Fully MetNot Applicable
(iii) Concession agreements. Fully MetNot Applicable
(iv) Operation and maintenance manuals Fully MetNot Applicable
(v) Other documents generated as part of the implementation of the PPP Fully MetNot Applicable
(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the governmentFully MetNot Applicable
(vii) Information relating to outputs and outcomesFully MetNot Applicable
(viii) The process of the selection of the private sector party (concessionaire etc.)Fully MetNot Applicable
(ix) All payment made under the PPP projectFully MetNot Applicable
3.2 Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)] Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;
(i) Policy decisions/ legislations taken in the previous one year
Fully Met Not Applicable, Being formulated by Ministry
(ii) Outline the Public consultation processFully MetNot Applicable
(iii) Outline the arrangement for consultation before formulation of policyFully MetNot Applicable
3.3 Dissemination of information widely and in such form and manner which is easily accessible to the public[Section 4(3)] Use of the most effective means of communication
(i) Internet (website)
Fully Met URL : Home > Download > Right to information
URL : Home > Departments > Skill Development & Training
And Every year S&T Workshops/ Seminars are organised and Open Day is/are organised for public/ School/ College Students on NIWE’s Foundation Day on 21st March and also on Global Wind Day on 15th June.
3.4 Form of accessibility of information manual/ handbook [Section 4(1)(b)] Information manual/ handbook available in
(i) Electronic format
Fully Met URL : Home > Download > Right to information
URL : Home > Departments > Skill Development & Training
(ii) Printed format Fully Met Quarterly Newsletter PAVAN (Bilingual), Annual Report (bilingual), Audio-Visual Video (Bilingual) are uploaded in the NIWE website. And also, all are on electronic format, print can also be taken, as and when need arise.
URL : Home > Download > Right to information
URL : Home > Departments > Skill Development & Training
3.5 Whether information manual/ handbook available free of cost or not [Section 4(1)(b)] List of materials available
(i) Free of cost
Fully Met URL : Home > Download > Right to information
URL : Home > Departments > Skill Development & Training
(ii) At a reasonable cost of the mediumFully Met URL : Home > Departments > Skill Development & Training > Publicatons for sale
4. E-Governance
S.No. Item Details of Disclosure Remarks / Reference Points (Fully met /partially met/ not met- Not applicable will be treated as fully met/ partially met) Path to be followed in NIWE website
4.1 Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013] (i) English Fully Met All Rules, Regulations and instructions followed by GoI and orders issued from time to time are followed.
(ii) Vernacular/ Local LanguageFully Met
4.2 When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013] Last date of Annual updationFully MetAll Rules, Regulations and instructions followed by GoI and orders issued from time to time are followed.
4.3 Information available in electronic form [Section 4(1)(b)(xiv)] (i) Details of information available in electronic formFully Met Quarterly Newsletter PAVAN (Bilingual), Annual Report (bilingual), Audio-Visual Video (Bilingual) are uploaded in the NIWE website. And also, all are on electronic format, print can also be taken, as and when need arise.
URL : Home > Download > Right to information
URL : Home > Departments > Skill Development & Training
(ii) Name/ title of the document/record/ other informationFully Met
(iii) Location where availableFully Met
4.4 Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)] (i) Name & location of the facultyFully Met URL : Home > Download > Right to information> Name and designation of the public information officer
(ii) Details of information made availableFully Met
(iii) Working hours of the facilityFully Met
(iv) Contact person & contact details (Phone, fax email)Fully Met
4.5 Such other information as may be prescribed under section 4(i) (b)(xvii) (i) Grievance redressal mechanismFully MetURL : Home > Download >Right to information > Grievances Committee
(ii) Details of applications received under RTI and information providedFully MetURL : Home > Download>Right to information > RTI Applications
(iii) List of completed schemes/ projects/ ProgrammesFully MetURL : Home > Department > Testing & Research Station > Test carried out
URL : Home > Department > Wind Solar Resource Measurements / Offshore > Projects
URL : Home > Department > Research & Development and RDAF > Projects
URL : Home > Department > Certification & IT > Projects
(iv) List of schemes/ projects/ programme underwayFully Met
(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contractFully Met URL : Home > Download > RTI > Tenders>Purchase Orders (single and Proprietary Tenders)
(vi) Annual ReportFully Met URL : Home > Download > Right to information > Annual Report
(vii) Frequently Asked Question (FAQs)Fully MetURL : Home > Download > Right to information > FAQ
(viii) Any other information such as
a) Citizen’s Charter
Fully MetURL : Home > Download > Right to information > Citizen Charter
b) Result Framework Document (RFD)Fully MetURL : Home> Download > RFD
c) Six monthly reports on the Fully MetNil
d) Performance against the benchmarks set in the Citizen’s CharterFully MetNil
4.6 Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013] (i) Details of applications received and disposedFully MetURL : Home > Download > Right to information> RTI Applications
(ii) Details of appeals received and orders issuedFully MetURL : Home > Download > Right to information > RTI Applications
4.7 Replies to questions asked in the parliament [Section 4(1)(d)(2)] Details of questions asked and replies givenFully MetNIWE provides input to the Ministry
5. Information as may be prescribed
S.No. Item Details of Disclosure Remarks / Reference Points (Fully met /partially met/ not met- Not applicable will be treated as fully met/ partially met) Path to be followed in NIWE website
5.1 Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013] (i) Name & details of
(a) Current CPIOs & FAAs
(b) Earlier CPIO & FAAs from 1.1.2015
Fully Met URL : Home > Download > Right to information >Name, Designation and Other Particulars Of PIO
URL : Home > Download > Right to information > Head of Department-PIO
(ii) Details of third party audit of voluntary disclosure (a) Dates of audit carried out
(b) Report of the audit carried out
Fully Met NIWE-URL : Home > Download > Right to information > Audit Report of Proactive Disclosures under RTI Act
(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD (a) Date of appointment (b) Name & Designation of the officersFully Met URL : Home > Download > Right to information >Name, Designation and Other Particulars Of PIO
URL : Home > Download > Right to information > Head of Department-PIO
(iv) Consultancy committee of key stake holders for advice on suo-motu disclosure
(a) Dates from which constituted
(b) Name & Designation of the officers
Fully Met URL : Home > Download > Right to information >Name, Designation and Other Particulars Of PIO
URL : Home > Download > Right to information > Head of Department-PIO
(v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI
(a) Dates from which constituted
(b) Name & Designation of the Officers
Fully Met URL : Home > Download > Right to information >Name, Designation and Other Particulars Of PIO
URL : Home > Download > Right to information > Head of Department-PIO
6. Information Disclosed on own Initiative
S.No. Item Details of Disclosure Remarks / Reference Points (Fully met / partially met / not met- Not applicable will be treated as fully met/ partially met) Path to be followed in NIWE website
6.1 Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information Fully MetURL : Home > Download > Right to information
6.2 Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India) (i) Whether STQC certification obtained and its validity.Fully Met URL : Home > Department > Testing & Research Station > Quality > Accreditation
And also NABL/ ISO/9001-Certification
(ii) Does the website show the certificate on the Website?Fully Met Yes, the website show the Certificate
6.3Information about Memorandum of Understanding (MoU) The Memorandum of Understanding (MoU) between Organisation/ Institute and MinistryFully MetURL : Home > Download > Right to information > Memorandum of Understanding (MoU) between MNRE and NIWE
6.4Information about the Record Retention Schedule Information disclosed about the Record Retention ScheduleFully MetURL : Home > Download > Record Retention Schedule
6.5Information about the items Disposed off. Information disclosed about the items Disposed Off in Organisation / Institute.Fully MetURL : Home > Download > Right to information > Damages due to unprecedented Floods during 2015 - Items Disposed Off